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Application |
All applications for hire for the Hall must be made to the Booking Secretary in writing by completion of the “2nd Tonbridge Scout Hall Hiring Booking Form”. The person signing this form shall be considered to be the Hirer. |
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Payment |
All charges must be paid at the time of the hiring and no engagement will be booked until payment has been made. |
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Sub-Letting |
The hirer shall not sub-let the hired premises or any part thereof. |
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Fire Precautions |
Hirers should familiarise themselves with and observe all fire precautions. There must be no tampering with the fire extinguishers. |
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Footwear |
No footwear, which because of studding or sharp heels (e.g. stilettos) is likely to damage the floors, may be worn. |
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Damage |
Any damage or accident must be reported as soon as practicable to the Booking Secretary and paid for. |
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Noises |
When arriving, during use of the Hall or when leaving, noise should be kept to a minimum. |
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Electrical Installations |
There must be no tampering with electric wiring or fuses, and no additional lights or extensions shall be used without the previous consent of the Booking Secretary. Do not change any of the heater settings. |
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Equipment |
No equipment must be used of such a kind as is likely to cause damage to floors, walls, doors, or windows. No equipment may be left on the premises without prior permission of the Booking Secretary. |
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Placards, notices, etc. |
No bolts, nails, tacks, screws etc. shall be driven into any part of the Hall or ante-rooms nor shall any placards or other articles be fixed thereto. |
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Cleansing |
Hand over the Hall as you would like to find it – in a clean and orderly state. In particular, wash up and leave tidy all crockery and kitchen utensils/units. Sweep the hall clean after use and leave no litter. HIRER MUST TAKE AWAY ALL REFUSE. |
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Lights and electrical equipment |
Switch off all lights or electric equipment. |
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Windows |
Close and securely fasten all windows. |
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Water Taps |
Make sure all taps are fully turned off. |
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Heating |
SWITCH OFF THE HEATER SWITCH BY FRONT DOOR |
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Doors |
Lock all doors - Check emergency exits are securely closed and note the main door has two locks. |
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Keys |
Keys should only be collected from and returned to the Booking Secretary by a responsible adult, and not by young children. |
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Loss or Damage |
The group shall not be responsible for any loss of or damage to any property arising out of the hiring, nor for any loss damage or injury which may be incurred by or done or happen to any person or persons resorting to the hired premises during the hiring arising from any cause whatsoever or for any loss due to any breakdown of machinery, failure or supply of electricity, leakage of water or gas, fire, Government restrictions or act of God, which may cause the hired premises to be temporarily closed or the hiring to be interrupted or canceled and the hirer shall indemnify the Group against any claim which may arise out of hiring or which may be made by any persons resorting to the hired premises during the hiring in respect of any such loss damage or injury. |
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Right of Entry |
The right of entry is reserved to the Group’s representative during the hiring. |
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Good Order |
The hirer shall be responsible for ensuring that good order is kept in the premises. |
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Sale of Liquor |
No alcoholic liquor is to be sold on the premises. No alcoholic liquor is to be consumed on the premises without permission which would, in any case, be given for light wines only. No function at which such drinking is permitted is to exceed 3 ½ hours duration. |
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Smoking |
The building is designated as a NO SMOKING AREA. |
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Music and Dancing |
The premises shall not be used by the public for music or dancing, without permission and a magistrate’s license. |
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Gambling |
The Hall shall not be used for bingo or other forms of gambling. |
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Stage Plays |
No Stage Play shall be performed unless a license for the Hall for that purpose shall have been duly obtained from the appropriate local authority. |
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Auction Sale Prohibited |
No part of the hired premises shall be used for the sale of any articles, products, or real property by auction or otherwise without the prior permission of the Group Council. |
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Vacation of Premises |
Hirers are expected to have cleaned up and vacated the premises at the end of their agreed time or by 11:30 pm. |
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Power to Make By-Laws |
The Group is empowered to make by-laws and regulations for the conduct of users of the Hall and in the conditions relating to its hiring. Such regulations will be displayed on the Notice Board in the Hall and are deemed to form part of the conditions. |
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Cancellation by The Group |
The Group reserves the right to cancel any hiring on the giving of reasonable notice. |
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Cancellation by The Hirer |
In the event of cancellation of a booking by the Hirer, the Hirer shall not be entitled to a full refund of the charges. |
